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Nearly everyone has used a database at some time, perhaps without even knowing it. Anyone who has kept a “little black book” of names and phone numbers knows what a database is (OK let's make it clear: the "little black book" = a database). Database management has incredibly wide applicability. Consider for a moment who uses databases, and what for:
The PC database market is crowded, but Access has earned a leading position in it. This is because Access is not only powerful, but also easy to use. Of course, with Access, as with any database management system, you have to do a little more planning “up front” than you do with, say, Word or Excel. Designing a database means deciding first what data you want to keep track of, and how you want to organize it. This determines what data tables you create, what kind of data you’ll enter into them, and how you’ll tie them together. Next you must decide what kind of data you want to retrieve from the database. Do you want to view subsets of the data from a single table? Or data drawn from several tables? Do you want to group related records, or perform calculations on the data? This is what queries are for. Your answers to these questions will determine what queries you create. Finally, you must decide how you want to present your data, both what you’ve entered and what you’ve retrieved. Will you view your data only on screen or print it out? If you print it, will you print it “raw” or as a polished report? Access has templates to help you get started creating your database, and Wizards to guide you through the process of creating the basic database objects (data tables, queries, forms, and reports). As you become more familiar with Access, you’ll come to appreciate its many capabilities not only as a database management system but also as a platform for developing applications. Think of an application as a set of tables, queries, data-entry forms, and reports with a friendly face – user interface, that is. Access has some handy tools to help you turn your database into an application:
Access works well with the other applications in the Office suite. Here are some examples:
Box shots reprinted with permission from Microsoft Corporation. |
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