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Excel 97/2000 Shortcut Keys

[Keys for working with spreadsheet files] [Keys for moving and scrolling on a worksheet] [Keys for moving between worksheet panes, worksheets, and workbooks] [Keys for entering data] [Keys for formatting data] [Keys for editing data] [Keys for selecting data, cells, chart items, or objects] [Keys for printing and previewing a spreadsheet file] [Keys for working with names] [Keys for working with databases, lists, and PivotTables] [Keys for outlining data]

Keys for selecting data, cells, chart items, or objects

Selecting cells, columns, rows, or objects in worksheets and workbooks

To

Press

Select the current region (an area around the active cell enclosed by blank rows and blank columns)

CTRL-* (ASTERISK)

Extend the selection by one cell

SHIFT- Arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell

CTRL-SHIFT- Arrow key

Extend the selection to the beginning of the row

SHIFT-HOME

Extend the selection to the beginning of the worksheet

CTRL-SHIFT-HOME

Extend the selection to the last cell used on the worksheet (lower-right corner)

CTRL-SHIFT-END

Select the entire column

CTRL-SPACEBAR

Select the entire row

SHIFT-SPACEBAR

Select the entire worksheet

CTRL-A

If multiple cells are selected, select only the active cell

SHIFT-BACKSPACE

Extend the selection down one screen

SHIFT-PAGE DOWN

Extend the selection up one screen

SHIFT-PAGE UP

With an object selected, select all objects on a sheet

CTRL-SHIFT-SPACEBAR

Alternate between hiding objects, displaying objects, and displaying placeholders for objects

CTRL-6

Show or hide the Standard toolbar

CTRL-7

 

In End mode, to

Press

Turn End mode on or off

END

Extend the selection to the last nonblank cell in the same column or row as the active cell

END, SHIFT- Arrow key

Extend the selection to the last cell used on the worksheet (lower-right corner)

END, SHIFT-HOME

Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

END, SHIFT-ENTER

 

With SCROLL LOCK on, to

Press

Turn SCROLL LOCK on or off

SCROLL LOCK

Scroll the screen up or down one row

UP ARROW or DOWN ARROW

Scroll the screen left or right one column

LEFT ARROW or RIGHT ARROW

Extend the selection to the cell in the upper-left corner of the window

SHIFT-HOME

Extend the selection to the cell in the lower-right corner of the window

SHIFT-END

Selecting cells with special characteristics

To

Press

Select the current region (an area around the active cell enclosed by blank rows and blank columns)

CTRL-* (ASTERISK)

Select the current array, which is the array that the active cell belongs to

CTRL-/

Select all cells with comments

CTRL-SHIFT-O (the letter O)

Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)

CTRL-\

Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)

CTRL-SHIFT-|

Select only cells that are directly referred to by formulas in the selection

CTRL-[

Select all cells that are directly or indirectly referred to by formulas in the selection

CTRL-SHIFT-{

Select only cells with formulas that refer directly to the active cell

CTRL-]

Select all cells with formulas that refer directly or indirectly to the active cell

CTRL-SHIFT-}

Select only visible cells in the current selection

ALT-SEMICOLON

Moving within a selection

To

Press

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)

ENTER

Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)

SHIFT-ENTER

Move from left to right within the selection, or move down one cell if only one column is selected

TAB

Move from right to left within the selection, or move up one cell if only one column is selected

SHIFT-TAB

Move clockwise to the next corner of the selection

CTRL-PERIOD

Move to the right between nonadjacent selections

CTRL-ALT-RIGHT ARROW

Move to the left between nonadjacent selections

CTRL-ALT-LEFT ARROW

Selecting chart items

To

Press

Select the previous group of items

DOWN ARROW

Select the next group of items

UP ARROW

Select the next item within the group

RIGHT ARROW

Select the previous item within the group

LEFT ARROW

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Last modified: April 04, 2004

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