|
The shortcut keys on this page should work with any application in either
Office XP, 2000, or 97.
Topics
Shortcut keys for windows, menus, toolbars,
dialog boxes, and text boxes
These shortcuts are standard for Microsoft Windows, so they should work with
any version of any application in MS Office.
Keys for windows
|
In a window, to... |
Press |
|
Switch to the next program |
ALT-TAB |
|
Switch to the previous program |
ALT-SHIFT-TAB |
|
Close the active document window |
CTRL-W |
|
Restore the active document window |
CTRL-F5 |
|
Switch to the next document window |
CTRL-F6 |
|
Switch to the previous document window |
CTRL-SHIFT-F6 |
|
Move the active window |
CTRL-F7 |
|
Resize the active window |
CTRL-F8 |
|
Display the Windows Start menu |
CTRL-ESC |
Go Back to the Top of the Page
Keys for menus
You can use keystrokes to select any command on the menu bar. Press ALT to
activate the menu bar. Press the letter that is underlined in a menu name to
pull that menu down. In the menu that appears, press the letter that is
underlined in a command name to execute the command.
|
To... |
Press |
|
Activate the menu bar |
ALT or F10 |
|
Display a shortcut menu |
SHIFT-F10 |
|
Display the program icon menu (on the program title bar) |
ALT-SPACEBAR |
|
Activate the next or previous command on the menu or submenu |
DOWN ARROW or UP ARROW (with the menu or submenu displayed) |
|
Activate the menu to the left or right; or, with a submenu visible,
switch between the main menu and the submenu |
LEFT ARROW or RIGHT ARROW |
|
Activate the first or last command on a menu or submenu |
HOME or END |
|
Close the visible menu and submenu at the same time |
ALT |
|
Close the visible menu; or, with a submenu visible, close the submenu
only |
ESC |
Go Back to the Top of the Page
Keys for toolbars
You can use keystrokes to select any command on a visible toolbar. To select
a command from a visible toolbar, press ALT to activate the menu bar, then
CTRL-TAB to activate a toolbar. If necessary, keep pressing CTRL-TAB until you
activate the toolbar you want. Press TAB until you activate the button you want,
then ENTER to execute the command.
|
On a toolbar, to... |
Press |
|
Activate the next or previous toolbar |
CTRL-TAB or CTRL-SHIFT-TAB |
|
Activate the next or previous button or menu on the toolbar |
TAB or SHIFT-TAB (when a toolbar is active) |
|
Open the menu |
ENTER (when a menu on a toolbar is selected) |
|
Execute a command assigned to a toolbar button |
ENTER (when a button is selected) |
|
Enter text in a text box |
ENTER (when the text box is selected and after you have typed in the
text) |
|
Select an option from a drop-down list box or from a drop-down menu on
a button |
Arrow keys to move through options in the list or menu, then ENTER to
select the option you want (when a drop-down list box is selected) |
Go Back to the Top of the Page
Keys for dialog boxes
|
In a dialog box, to... |
Press |
|
Switch to the next tab in a dialog box |
CTRL-TAB |
|
Switch to the previous tab in a dialog box |
CTRL-SHIFT-TAB |
|
Move to the next option or option group |
TAB |
|
Move to the previous option or option group |
SHIFT-TAB |
|
Move between options in the selected drop-down list box or between
options in a group of options |
Arrow keys |
|
Select or clear a check box |
SPACEBAR |
|
Move to the option by the first letter in the option name in a
drop-down list box |
Letter key for the first letter in the option name you want (when a
drop-down list box is selected) |
|
Select the option or select or clear the check box by the letter
underlined in the option name |
ALT- letter key |
|
Open a drop-down list box |
ALT-DOWN ARROW (when a drop-down list box is selected) |
|
Close a drop-down list box |
ESC (when a drop-down list box is selected) |
|
Execute the command assigned to a selected button |
SPACEBAR or ENTER |
|
Perform the action assigned to the default button in the dialog box |
ENTER |
|
Cancel the command and close the dialog box |
ESC |
Keys for working with the Open or Save As dialog boxes
|
In the Open or Save As dialog box (File menu), to... |
Press |
|
Select a folder |
ALT-0 to select the folder list; arrow keys to select a folder |
|
Choose a toolbar button |
ALT- number (1 is the leftmost button, 2 is the next, and so on) |
|
Refresh the files visible |
F5 |
Go Back to the Top of the Page
Keys for text boxes and text fields
|
In a text box, or a text field on a form or dialog box, to... |
Press |
|
Move to the beginning of the entry |
HOME |
|
Move to the end of the entry |
END |
|
Move one character to the left or right |
LEFT ARROW or RIGHT ARROW |
|
Move one word to the left or right |
CTRL-LEFT ARROW or CTRL-RIGHT ARROW |
|
Select from the insertion point to the beginning of the entry |
SHIFT-HOME |
|
Select from the insertion point to the end of the entry |
SHIFT-END |
|
Select or unselect one character to the left |
SHIFT-LEFT ARROW |
|
Select or unselect one character to the right |
SHIFT-RIGHT ARROW |
|
Select or unselect one word to the left |
CTRL-SHIFT-LEFT ARROW |
|
Select or unselect one word to the right |
CTRL-SHIFT-RIGHT ARROW |
Go Back to the Top of the Page
Keys for using the Office Assistant
The shortcuts below should work in any application that features the Office
Assistant (also known as "that d****d paper clip"). This includes Access 97, Excel 97, Outlook 97/98, PowerPoint 97,
Project 98, Word 97, and all the applications in Office 2000 except FrontPage
and PhotoDraw.
|
To... |
Press |
|
Get Help from the Office Assistant |
F1 |
|
Make the text entry area in the Office Assistant balloon active |
ALT-F6 |
|
Select a Help topic from the topics the Office Assistant displays |
ALT-number (1 is the first topic, 2 is the second, and so on) |
|
Select a Help topic from the topics the Office Assistant shows |
ALT- number (1 is the first topic, 2 is the second, and so on) |
|
See more Help topics |
ALT-DOWN ARROW |
|
See previous Help topics |
ALT-UP ARROW |
|
Close an Office Assistant message |
ESC |
|
Display the next tip |
ALT-N |
|
Display the previous tip |
ALT-B |
|
Close tips |
ESC |
|
Display or hide the Office Assistant in a wizard |
TAB to select the Office Assistant button; SPACEBAR to display the
Assistant or turn off Help with the wizard |
Go Back to the Top of the Page
|
