Make your own free website on Tripod.com



The shortcut keys on this page should work with any application in either Office XP, 2000, or 97.

Topics

Shortcut keys for windows, menus, toolbars, dialog boxes, and text boxes

These shortcuts are standard for Microsoft Windows, so they should work with any version of any application in MS Office.

Keys for windows

In a window, to...

Press

Switch to the next program

ALT-TAB

Switch to the previous program

ALT-SHIFT-TAB

Close the active document window

CTRL-W

Restore the active document window

CTRL-F5

Switch to the next document window

CTRL-F6

Switch to the previous document window

CTRL-SHIFT-F6

Move the active window

CTRL-F7

Resize the active window

CTRL-F8

Display the Windows Start menu

CTRL-ESC

Go Back to the Top of the Page

Keys for menus

You can use keystrokes to select any command on the menu bar. Press ALT to activate the menu bar. Press the letter that is underlined in a menu name to pull that menu down. In the menu that appears, press the letter that is underlined in a command name to execute the command.

To...

Press

Activate the menu bar

ALT or F10

Display a shortcut menu

SHIFT-F10

Display the program icon menu (on the program title bar)

ALT-SPACEBAR

Activate the next or previous command on the menu or submenu

DOWN ARROW or UP ARROW (with the menu or submenu displayed)

Activate the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu

LEFT ARROW or RIGHT ARROW

Activate the first or last command on a menu or submenu

HOME or END

Close the visible menu and submenu at the same time

ALT

Close the visible menu; or, with a submenu visible, close the submenu only

ESC

Go Back to the Top of the Page

Keys for toolbars

You can use keystrokes to select any command on a visible toolbar. To select a command from a visible toolbar, press ALT to activate the menu bar, then CTRL-TAB to activate a toolbar. If necessary, keep pressing CTRL-TAB until you activate the toolbar you want. Press TAB until you activate the button you want, then ENTER to execute the command.

On a toolbar, to...

Press

Activate the next or previous toolbar

CTRL-TAB or CTRL-SHIFT-TAB

Activate the next or previous button or menu on the toolbar

TAB or SHIFT-TAB (when a toolbar is active)

Open the menu

ENTER (when a menu on a toolbar is selected)

Execute a command assigned to a toolbar button

ENTER (when a button is selected)

Enter text in a text box

ENTER (when the text box is selected and after you have typed in the text)

Select an option from a drop-down list box or from a drop-down menu on a button

Arrow keys to move through options in the list or menu, then ENTER to select the option you want (when a drop-down list box is selected)

Go Back to the Top of the Page

Keys for dialog boxes

In a dialog box, to...

Press

Switch to the next tab in a dialog box

CTRL-TAB

Switch to the previous tab in a dialog box

CTRL-SHIFT-TAB

Move to the next option or option group

TAB

Move to the previous option or option group

SHIFT-TAB

Move between options in the selected drop-down list box or between options in a group of options

Arrow keys

Select or clear a check box

SPACEBAR

Move to the option by the first letter in the option name in a drop-down list box

Letter key for the first letter in the option name you want (when a drop-down list box is selected)

Select the option or select or clear the check box by the letter underlined in the option name

ALT- letter key

Open a drop-down list box

ALT-DOWN ARROW (when a drop-down list box is selected)

Close a drop-down list box

ESC (when a drop-down list box is selected)

Execute the command assigned to a selected button

SPACEBAR or ENTER

Perform the action assigned to the default button in the dialog box

ENTER

Cancel the command and close the dialog box

ESC

Keys for working with the Open or Save As dialog boxes

In the Open or Save As dialog box (File menu), to...

Press

Select a folder

ALT-0 to select the folder list; arrow keys to select a folder

Choose a toolbar button

ALT- number (1 is the leftmost button, 2 is the next, and so on)

Refresh the files visible

F5

Go Back to the Top of the Page

Keys for text boxes and text fields

In a text box, or a text field on a form or dialog box, to...

Press

Move to the beginning of the entry

HOME

Move to the end of the entry

END

Move one character to the left or right

LEFT ARROW or RIGHT ARROW

Move one word to the left or right

CTRL-LEFT ARROW or CTRL-RIGHT ARROW

Select from the insertion point to the beginning of the entry

SHIFT-HOME

Select from the insertion point to the end of the entry

SHIFT-END

Select or unselect one character to the left

SHIFT-LEFT ARROW

Select or unselect one character to the right

SHIFT-RIGHT ARROW

Select or unselect one word to the left

CTRL-SHIFT-LEFT ARROW

Select or unselect one word to the right

CTRL-SHIFT-RIGHT ARROW

Go Back to the Top of the Page

Keys for using the Office Assistant

The shortcuts below should work in any application that features the Office Assistant (also known as "that d****d paper clip"). This includes Access 97, Excel 97, Outlook 97/98, PowerPoint 97, Project 98, Word 97, and all the applications in Office 2000 except FrontPage and PhotoDraw.

To...

Press

Get Help from the Office Assistant

F1

Make the text entry area in the Office Assistant balloon active

ALT-F6

Select a Help topic from the topics the Office Assistant displays

ALT-number (1 is the first topic, 2 is the second, and so on)

Select a Help topic from the topics the Office Assistant shows

ALT- number (1 is the first topic, 2 is the second, and so on)

See more Help topics

ALT-DOWN ARROW

See previous Help topics

ALT-UP ARROW

Close an Office Assistant message

ESC

Display the next tip

ALT-N

Display the previous tip

ALT-B

Close tips

ESC

Display or hide the Office Assistant in a wizard

TAB to select the Office Assistant button; SPACEBAR to display the Assistant or turn off Help with the wizard

Go Back to the Top of the Page

 

Send mail with questions or comments about this web site to our webmaster.
Last modified: April 04, 2004

 This site was created and is managed with
Microsoft FrontPage

 

Internet Content Rating Association