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Outlook 97/98/2000 Shortcut Keys
[Keys for General Use]
[Keys for Working with Table, Calendar, Card, Timeline, and Icon Views]
[Keys for Formatting Text and Checking Spelling] [Keys for Editing
and Printing Text] [Keys for Working with Mail]
Keys for general use
Super Keys
Use the following "Super Keys" anywhere in Outlook to create a new
item.
|
To create this item |
Press |
|
Message |
CTRL-SHIFT-M |
|
Appointment |
CTRL-SHIFT-A |
|
Meeting request |
CTRL-SHIFT-Q |
|
Contact |
CTRL-SHIFT-C |
|
Task |
CTRL-SHIFT-K |
|
Task request |
CTRL-SHIFT-U |
|
Journal entry |
CTRL-SHIFT-J |
|
Note |
CTRL-SHIFT-N |
Keys for Use in the Information Viewer
The Information Viewer is the right side of your Outlook screen, the
part not occupied by the Outlook Bar or Folder List. Use the shortcuts in these
tables whenever you are in the Information Viewer.
|
To |
Press |
|
Create a new item (creates the appropriate item for the current folder) |
CTRL-N |
|
Display ScreenTip for the active item |
SHIFT-F1 |
|
Display the Address Book |
CTRL-SHIFT-B |
|
Dial |
CTRL-SHIFT-D |
|
Create a folder |
CTRL-SHIFT-E |
|
Go to a folder |
CTRL-Y |
|
Switch to Inbox |
CTRL-SHIFT-I |
|
Switch to Outbox |
CTRL-SHIFT-O |
|
Find items |
F3 or CTRL-SHIFT-F |
|
Cancel current operation |
ESC |
Move around the Information Viewer
The items in the
Information Viewer are presented in either a table, calendar, card,
timeline, or icon format. Use the shortcuts in this table to move around the
Information Viewer. Go to our tables of Keys for
Working with Table, Calendar, Card, Timeline, and Icon Views for shortcuts
specific to each of these types of view.
|
To |
Press |
|
Switch between the Folder List and the Information Viewer to the right |
F6 or CTRL-TAB |
|
Move in and out of Preview Pane |
F6 |
|
Cycle through Folder List, Information Viewer, and Preview Pane
(clockwise) |
F6 or CTRL-TAB |
|
Cycle through Folder List, Information Viewer, and Preview Pane
(counterclockwise) |
CTRL-SHIFT-TAB |
|
Expand/collapse a group (with a group selected) |
PLUS or MINUS SIGN on the numeric keypad |
|
Move from item to item in Information Viewer (icon
view) |
UP, DOWN, LEFT, RIGHT ARROW |
|
Move from item to item in Information Viewer (card
view) |
UP, DOWN, LEFT, RIGHT ARROW or TAB, SHIFT-TAB |
|
Move from item to item in Information Viewer (timeline
view) |
LEFT, RIGHT ARROW or TAB, SHIFT-TAB |
|
Move from item to item in Information Viewer (table
view) |
UP, DOWN ARROW or TAB |
|
Move from field to field in current item in Information Viewer (table
view) |
LEFT, RIGHT ARROW or TAB, SHIFT-TAB |
|
Open an item |
ENTER |
|
Open next item (with item open) |
CTRL-SHIFT-> |
|
Open previous item (with item open) |
CTRL-SHIFT-< |
Select, copy, move, and delete items in the Information Viewer
|
To |
Press |
|
Select all |
CTRL-A |
|
Copy selected item to folder |
CTRL-SHIFT-Y |
|
Move selected item to folder |
CTRL-SHIFT-V |
|
Delete selected item |
CTRL-D |
|
Undo |
CTRL-Z or ALT-BACKSPACE |
Other
Create, save, and print an item
Use these shortcuts in any message, appointment, contact, task, or journal
entry.
|
To |
Press |
|
Save |
CTRL-S or SHIFT-F12 |
|
Save and close |
ALT-S |
|
Save As |
F12 |
|
Print |
CTRL-P |
Move around in an item
Use these keys in any tabbed form, such as a meeting request or contact form,
or dialog box.
|
Switch to the next tab in an item |
CTRL-TAB or CTRL-PAGE DOWN |
|
Switch to the previous tab in an item |
CTRL-SHIFT-TAB or CTRL-PAGE UP |
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