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Outlook 97/98/2000 Shortcut Keys

[Keys for General Use] [Keys for Working with Table, Calendar, Card, Timeline, and Icon Views] [Keys for Formatting Text and Checking Spelling] [Keys for Editing and Printing Text] [Keys for Working with Mail]

Keys for general use

Super Keys

Use the following "Super Keys" anywhere in Outlook to create a new item.

To create this item

Press

Message

CTRL-SHIFT-M

Appointment

CTRL-SHIFT-A

Meeting request

CTRL-SHIFT-Q

Contact

CTRL-SHIFT-C

Task

CTRL-SHIFT-K

Task request

CTRL-SHIFT-U

Journal entry

CTRL-SHIFT-J

Note

CTRL-SHIFT-N

Keys for Use in the Information Viewer

The Information Viewer is the right side of your Outlook screen, the part not occupied by the Outlook Bar or Folder List. Use the shortcuts in these tables whenever you are in the Information Viewer.

To

Press

Create a new item (creates the appropriate item for the current folder)

CTRL-N

Display ScreenTip for the active item

SHIFT-F1

Display the Address Book

CTRL-SHIFT-B

Dial

CTRL-SHIFT-D

Create a folder

CTRL-SHIFT-E

Go to a folder

CTRL-Y

Switch to Inbox

CTRL-SHIFT-I

Switch to Outbox

CTRL-SHIFT-O

Find items

F3 or CTRL-SHIFT-F

Cancel current operation

ESC

Move around the Information Viewer

The items in the Information Viewer are presented in either a table, calendar, card, timeline, or icon format. Use the shortcuts in this table to move around the Information Viewer. Go to our tables of Keys for Working with Table, Calendar, Card, Timeline, and Icon Views for shortcuts specific to each of these types of view.

To

Press

Switch between the Folder List and the Information Viewer to the right

F6 or CTRL-TAB

Move in and out of Preview Pane

F6

Cycle through Folder List, Information Viewer, and Preview Pane (clockwise)

F6 or CTRL-TAB

Cycle through Folder List, Information Viewer, and Preview Pane (counterclockwise)

CTRL-SHIFT-TAB

Expand/collapse a group (with a group selected)

PLUS or MINUS SIGN on the numeric keypad

Move from item to item in Information Viewer (icon view)

UP, DOWN, LEFT, RIGHT ARROW

Move from item to item in Information Viewer (card view)

UP, DOWN, LEFT, RIGHT ARROW or TAB, SHIFT-TAB

Move from item to item in Information Viewer (timeline view)

LEFT, RIGHT ARROW or TAB, SHIFT-TAB

Move from item to item in Information Viewer (table view)

UP, DOWN ARROW or TAB

Move from field to field in current item in Information Viewer (table view)

LEFT, RIGHT ARROW or TAB, SHIFT-TAB

Open an item

ENTER

Open next item (with item open)

CTRL-SHIFT->

Open previous item (with item open)

CTRL-SHIFT-<

Select, copy, move, and delete items in the Information Viewer

To

Press

Select all

CTRL-A

Copy selected item to folder

CTRL-SHIFT-Y

Move selected item to folder

CTRL-SHIFT-V

Delete selected item

CTRL-D

Undo

CTRL-Z or ALT-BACKSPACE

Other

Create, save, and print an item

Use these shortcuts in any message, appointment, contact, task, or journal entry.

To

Press

Save

CTRL-S or SHIFT-F12

Save and close

ALT-S

Save As

F12

Print

CTRL-P

Move around in an item

Use these keys in any tabbed form, such as a meeting request or contact form, or dialog box.

Switch to the next tab in an item

CTRL-TAB or CTRL-PAGE DOWN

Switch to the previous tab in an item

CTRL-SHIFT-TAB or CTRL-PAGE UP

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Last modified: April 04, 2004

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