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Outlook 97/98/2000 Shortcut Keys

[Keys for General Use] [Keys for Working with Table, Calendar, Card, Timeline, and Icon Views] [Keys for Formatting Text and Checking Spelling] [Keys for Editing and Printing Text] [Keys for Working with Mail]

Keys for Working with Table, Calendar, Card, Timeline, and Icon Views

Keys for Use in a Table View

The Messages with AutoPreview view in Outlook’s Inbox is a table view. Use the shortcuts in these tables in a table view.

Move around in a table

To

Press

Go to the item below

DOWN ARROW

Go to the item above

UP ARROW

Go to the first item

HOME

Go to the last item

END

Go to the item at the bottom of the screen, and then display another page of items

PAGE DOWN

Go to the item at the top of the screen

PAGE UP

Extend or reduce the selected items by one item

SHIFT-UP ARROW or SHIFT-DOWN ARROW

Go to the next or previous item without extending the selection

CTRL-UP ARROW or CTRL-DOWN ARROW

Select/Deselect the active item

CTRL-SPACEBAR

Select all items in a folder

CTRL-A

Move every item in the selection to the top or bottom in the list order

CTRL-HOME or CTRL-END

Open an item

ENTER

When a group in a table is selected

To

Press

Expand the group

ENTER or RIGHT ARROW or - (PLUS SIGN)

Collapse the group

ENTER or LEFT ARROW or - (MINUS SIGN)

Select the previous group

UP ARROW

Select the next group

DOWN ARROW

Select the first group

HOME

Select the last group

END

Select the first item on screen in an expanded group or the first item off screen to the right

RIGHT ARROW

Go Back to the Top of the Page

Keys for Use in a Calendar View

Keys for general use

To

Press

View 1 day

ALT-1

View 2 days through 9 days

ALT-key for number of days

View the current work week

ALT-5

View 10 days

ALT-0 (ZERO)

Switch to weeks

ALT-- (HYPHEN)

Switch to months

ALT-= (EQUAL SIGN)

Move between Calendar, TaskPad, and the Folder List (clockwise)

CTRL-TAB or F6

Move between Calendar, TaskPad, and the Folder List (counterclockwise)

CTRL-SHIFT-TAB

Select the previous appointment

SHIFT-TAB

Select the next appointment

TAB

Go to the previous day

LEFT ARROW

Go to the next day

RIGHT ARROW

Move selected item to the previous day when multiple days appear

ALT-LEFT ARROW

Move selected item to the next day when multiple days appear

ALT-RIGHT ARROW

Go to the same day in the previous week

ALT-UP ARROW

Go to the same day in the next week

ALT-DOWN ARROW

Move selected item to the same day in the previous week

ALT-UP ARROW

Move selected item to the same day in the next week

ALT-DOWN ARROW

Move from item to item

TAB

Work in day view

To

Press

Select the time that begins your work day

HOME

Select the time that ends your work day

END

Select the previous block of time

UP ARROW

Select the next block of time

DOWN ARROW

Select the block of time at the top of the screen

PAGE UP

Select the block of time at the bottom of the screen

PAGE DOWN

Extend or reduce the selected time

SHIFT-UP ARROW or DOWN ARROW

Move an appointment

ALT-UP ARROW or DOWN ARROW (with the cursor in the appointment)

Change an appointment start or end time

ALT-SHIFT-UP ARROW or DOWN ARROW (with the cursor in the appointment)

Work in week or month view

To

Press

Go to the first day of the week

HOME

Go to the last day of the week

END

Go to the same day of the week in the previous week (or 5 weeks previous if viewing by month)

PAGE UP

Go to the same day of the week in the next week (or 5 weeks ahead if viewing by month)

PAGE DOWN

Change the duration of the selected block of time

SHIFT-LEFT, RIGHT, UP, or DOWN ARROW; or SHIFT-HOME or END

Move the appointment up, down, left, or right

ALT-UP, DOWN, LEFT, or RIGHT ARROW

Move around the Date Navigator

The Date Navigator is the small calendar to the right of the appointment area in Outlook Calendar’s Day/Week/Month view. Use it to change dates to view.

To

Press

Go to the first day of the current week

ALT-HOME

Go to the last day of the current week

ALT-END

Go to the same day in the previous week

ALT-UP ARROW

Go to the same day in the next week

ALT-DOWN ARROW

Go to the first day of the month

ALT-PAGE UP

Go to the last day of the month

ALT-PAGE DOWN

Go Back to the Top of the Page

Keys for Use in a Card View

The Address Cards view in Outlook’s Contacts folder is a card view. Use the shortcuts in these tables in a card view.

Select cards

To use the following keys, make sure a card is selected. To select a card, click the card heading.

To

Press

Select the previous card

UP ARROW or SHIFT-TAB

Select the next card

DOWN ARROW or TAB

Select the first card in the list

HOME

Select the last card in the list

END

Select the first card on the current page

PAGE UP

Select the first card on the next page

PAGE DOWN

Select the closest card in the next column

RIGHT ARROW

Select the closest card in the previous column

LEFT ARROW

Select/Deselect the active card

CTRL-SPACEBAR

Select a specific card in the list

the first letter of the name the card is filed under

Extend selection to other cards

Use these keys when you have selected one card and you want to extend the selection to other cards. To select a card, click the card heading.

To

Press

Extend the selection to the previous card and deselect cards after the starting point

SHIFT-UP ARROW

Extend the selection to the next card and deselect cards before the starting point

SHIFT-DOWN ARROW

Extend the selection to the previous card, regardless of the starting point

CTRL-SHIFT-UP ARROW

Extend the selection to the next card, regardless of the starting point

CTRL-SHIFT-DOWN ARROW

Extend the selection to the first card in the list

SHIFT-HOME

Extend the selection to the last card in the list

SHIFT-END

Extend the selection to the first card on the previous page

SHIFT-PAGE UP

Extend the selection to the last card on the last page

SHIFT-PAGE DOWN

Move between fields in a card

To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2.

To

Press

Select a field

TAB

Move to the next field and, from the last field of a card, move to the first field in the next card

TAB

Move to the previous field and, from the first field of a card, move to the last field in the previous card

SHIFT-TAB

Move to the next field, or add a line to a field with multiple lines

ENTER

Move to the previous field without leaving the active card

SHIFT-ENTER

Display the insertion point in the active field to edit text

F2 (press ESC to cancel)

Move between characters in a field

To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2.

To

Press

Add a line in a field with multiple lines

ENTER

Move to the beginning of a line

HOME

Move to the end of a line

END

Move to the beginning of a field with multiple lines

PAGE UP

Move to the end of a field with multiple lines

PAGE DOWN

Move to the previous line in a field with multiple lines

UP ARROW

Move to the next line in a field with multiple lines

DOWN ARROW

Move to the previous character in a field

LEFT ARROW

Move to the next character in a field

RIGHT ARROW

Go Back to the Top of the Page

Keys for Use in a Timeline View

The By Type view in Outlook’s Journal is a timeline view. Use the shortcuts in these tables in a timeline view.

When an item on a timeline is selected

To

Press

Select the previous item

LEFT ARROW

Select the next item

RIGHT ARROW

Select several adjacent items

SHIFT-LEFT ARROW or SHIFT-RIGHT ARROW

Select several nonadjacent items

CTRL-LEFT ARROW-SPACEBAR or CTRL-RIGHT ARROW-SPACEBAR

Open the selected items

ENTER

Display the items one screen above the items on screen

PAGE UP

Display the items one screen below the items on screen

PAGE DOWN

Select the first item on the timeline (if items are not grouped) or the first item in the group

HOME

Select the last item on the timeline (if items are not grouped) or the last item in the group

END

Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group

CTRL-HOME

Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group

CTRL-END

When a group on a timeline is selected

To

Press

Expand the group

ENTER or RIGHT ARROW

Collapse the group

ENTER or LEFT ARROW

Select the previous group

UP ARROW

Select the next group

DOWN ARROW

Select the first group on the timeline

HOME

Select the last group on the timeline

END

Select the first item on screen in an expanded group or the first item off screen to the right

RIGHT ARROW

When a unit of time on the time scale for days is selected

To

Press

Move back in increments of time that are the same as those shown on the time scale

LEFT ARROW

Move forward in increments of time that are the same as those shown on the time scale

RIGHT ARROW

Select the lower time scale (when the upper time scale is selected)

TAB

Select the upper time scale (when the lower time scale is selected)

SHIFT-TAB

Select the first item on screen or the first group on screen if items are grouped (when the lower time scale is selected)

TAB

Go Back to the Top of the Page

Keys for Use in an Icon View

The Icons view in Outlook’s Notes folder is an icon view. Use the shortcuts in these tables in an icon view.

Select icons

To use the following keys, make sure a icon is selected. To select a icon, click the icon heading.

To

Press

Select the previous icon

LEFT ARROW

Select the next icon

RIGHT ARROW

Select the first icon in the list

HOME

Select the last icon in the list

END

Select the first icon on the current page

PAGE UP

Select the first icon on the next page

PAGE DOWN

Select the closest icon in the next row

DOWN ARROW

Select the closest icon in the previous row

UP ARROW

Select/Deselect the active icon

CTRL-SPACEBAR

Select a specific icon in the list

the first letter of the title of the icon

Extend selection to other icons

Use these keys when you have selected one icon and you want to extend the selection to other icons. To select an icon, click the icon heading.

To

Press

Extend the selection to the previous icon and deselect icons after the starting point

SHIFT-LEFT ARROW

Extend the selection to the next icon and deselect icons before the starting point

SHIFT-RIGHT ARROW

Extend the selection to the previous icon, regardless of the starting point

CTRL-SHIFT-LEFT ARROW

Extend the selection to the next icon, regardless of the starting point

CTRL-SHIFT-RIGHT ARROW

Extend the selection to the first icon in the list

SHIFT-HOME

Extend the selection to the last icon in the list

SHIFT-END

Extend the selection to the first icon on the previous page

SHIFT-PAGE UP

Extend the selection to the last icon on the last page

SHIFT-PAGE DOWN

Go Back to the Top of the Page

 

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Last modified: April 04, 2004

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