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Outlook 97/98/2000 Shortcut Keys
[Keys for General Use]
[Keys for Working with Table, Calendar, Card, Timeline, and Icon Views]
[Keys for Formatting Text and Checking Spelling] [Keys for Editing
and Printing Text] [Keys for Working with Mail]
Keys for Working with Table, Calendar, Card, Timeline, and
Icon Views
Keys for Use in a Table View
The Messages with AutoPreview view in Outlook’s Inbox is a table view. Use
the shortcuts in these tables in a table view.
Move around in a table
|
To |
Press |
|
Go to the item below |
DOWN ARROW |
|
Go to the item above |
UP ARROW |
|
Go to the first item |
HOME |
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Go to the last item |
END |
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Go to the item at the bottom of the screen, and then display another
page of items |
PAGE DOWN |
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Go to the item at the top of the screen |
PAGE UP |
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Extend or reduce the selected items by one item |
SHIFT-UP ARROW or SHIFT-DOWN ARROW |
|
Go to the next or previous item without extending the selection |
CTRL-UP ARROW or CTRL-DOWN ARROW |
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Select/Deselect the active item |
CTRL-SPACEBAR |
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Select all items in a folder |
CTRL-A |
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Move every item in the selection to the top or bottom in the list order |
CTRL-HOME or CTRL-END |
|
Open an item |
ENTER |
When a group in a table is selected
|
To |
Press |
|
Expand the group |
ENTER or RIGHT ARROW or - (PLUS SIGN) |
|
Collapse the group |
ENTER or LEFT ARROW or - (MINUS SIGN) |
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Select the previous group |
UP ARROW |
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Select the next group |
DOWN ARROW |
|
Select the first group |
HOME |
|
Select the last group |
END |
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Select the first item on screen in an expanded group or the first item
off screen to the right |
RIGHT ARROW |
Go Back to the Top of the Page
Keys for Use in a Calendar View
Keys for general use
|
To |
Press |
|
View 1 day |
ALT-1 |
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View 2 days through 9 days |
ALT-key for number of days |
|
View the current work week |
ALT-5 |
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View 10 days |
ALT-0 (ZERO) |
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Switch to weeks |
ALT-- (HYPHEN) |
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Switch to months |
ALT-= (EQUAL SIGN) |
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Move between Calendar, TaskPad, and the Folder List (clockwise) |
CTRL-TAB or F6 |
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Move between Calendar, TaskPad, and the Folder List (counterclockwise) |
CTRL-SHIFT-TAB |
|
Select the previous appointment |
SHIFT-TAB |
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Select the next appointment |
TAB |
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Go to the previous day |
LEFT ARROW |
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Go to the next day |
RIGHT ARROW |
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Move selected item to the previous day when multiple days appear |
ALT-LEFT ARROW |
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Move selected item to the next day when multiple days appear |
ALT-RIGHT ARROW |
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Go to the same day in the previous week |
ALT-UP ARROW |
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Go to the same day in the next week |
ALT-DOWN ARROW |
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Move selected item to the same day in the previous week |
ALT-UP ARROW |
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Move selected item to the same day in the next week |
ALT-DOWN ARROW |
|
Move from item to item |
TAB |
Work in day view
|
To |
Press |
|
Select the time that begins your work day |
HOME |
|
Select the time that ends your work day |
END |
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Select the previous block of time |
UP ARROW |
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Select the next block of time |
DOWN ARROW |
|
Select the block of time at the top of the screen |
PAGE UP |
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Select the block of time at the bottom of the screen |
PAGE DOWN |
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Extend or reduce the selected time |
SHIFT-UP ARROW or DOWN ARROW |
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Move an appointment |
ALT-UP ARROW or DOWN ARROW (with the cursor in the appointment) |
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Change an appointment start or end time |
ALT-SHIFT-UP ARROW or DOWN ARROW (with the cursor in the appointment) |
Work in week or month view
|
To |
Press |
|
Go to the first day of the week |
HOME |
|
Go to the last day of the week |
END |
|
Go to the same day of the week in the previous week (or 5 weeks
previous if viewing by month) |
PAGE UP |
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Go to the same day of the week in the next week (or 5 weeks ahead if
viewing by month) |
PAGE DOWN |
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Change the duration of the selected block of time |
SHIFT-LEFT, RIGHT, UP, or DOWN ARROW; or SHIFT-HOME or END |
|
Move the appointment up, down, left, or right |
ALT-UP, DOWN, LEFT, or RIGHT ARROW |
Move around the Date Navigator
The Date Navigator is the small calendar to the right of the appointment area
in Outlook Calendar’s Day/Week/Month view. Use it to change dates to view.
|
To |
Press |
|
Go to the first day of the current week |
ALT-HOME |
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Go to the last day of the current week |
ALT-END |
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Go to the same day in the previous week |
ALT-UP ARROW |
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Go to the same day in the next week |
ALT-DOWN ARROW |
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Go to the first day of the month |
ALT-PAGE UP |
|
Go to the last day of the month |
ALT-PAGE DOWN |
Go Back to the Top of the Page
Keys for Use in a Card View
The Address Cards view in Outlook’s Contacts folder is a card view. Use the
shortcuts in these tables in a card view.
Select cards
To use the following keys, make sure a card is selected. To select a card,
click the card heading.
|
To |
Press |
|
Select the previous card |
UP ARROW or SHIFT-TAB |
|
Select the next card |
DOWN ARROW or TAB |
|
Select the first card in the list |
HOME |
|
Select the last card in the list |
END |
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Select the first card on the current page |
PAGE UP |
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Select the first card on the next page |
PAGE DOWN |
|
Select the closest card in the next column |
RIGHT ARROW |
|
Select the closest card in the previous column |
LEFT ARROW |
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Select/Deselect the active card |
CTRL-SPACEBAR |
|
Select a specific card in the list |
the first letter of the name the card is filed under |
Extend selection to other cards
Use these keys when you have selected one card and you want to extend the
selection to other cards. To select a card, click the card heading.
|
To |
Press |
|
Extend the selection to the previous card and deselect cards after the
starting point |
SHIFT-UP ARROW |
|
Extend the selection to the next card and deselect cards before the
starting point |
SHIFT-DOWN ARROW |
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Extend the selection to the previous card, regardless of the starting
point |
CTRL-SHIFT-UP ARROW |
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Extend the selection to the next card, regardless of the starting point |
CTRL-SHIFT-DOWN ARROW |
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Extend the selection to the first card in the list |
SHIFT-HOME |
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Extend the selection to the last card in the list |
SHIFT-END |
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Extend the selection to the first card on the previous page |
SHIFT-PAGE UP |
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Extend the selection to the last card on the last page |
SHIFT-PAGE DOWN |
Move between fields in a card
To use the following keys, make sure a field in a card is selected. To select
a field when a card is selected, click the field or press F2.
|
To |
Press |
|
Select a field |
TAB |
|
Move to the next field and, from the last field of a card, move to the
first field in the next card |
TAB |
|
Move to the previous field and, from the first field of a card, move to
the last field in the previous card |
SHIFT-TAB |
|
Move to the next field, or add a line to a field with multiple lines |
ENTER |
|
Move to the previous field without leaving the active card |
SHIFT-ENTER |
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Display the insertion point in the active field to edit text |
F2 (press ESC to cancel) |
Move between characters in a field
To use the following keys, make sure a field in a card is selected. To select
a field when a card is selected, click the field or press F2.
|
To |
Press |
|
Add a line in a field with multiple lines |
ENTER |
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Move to the beginning of a line |
HOME |
|
Move to the end of a line |
END |
|
Move to the beginning of a field with multiple lines |
PAGE UP |
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Move to the end of a field with multiple lines |
PAGE DOWN |
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Move to the previous line in a field with multiple lines |
UP ARROW |
|
Move to the next line in a field with multiple lines |
DOWN ARROW |
|
Move to the previous character in a field |
LEFT ARROW |
|
Move to the next character in a field |
RIGHT ARROW |
Go Back to the Top of the Page
Keys for Use in a Timeline View
The By Type view in Outlook’s Journal is a timeline view. Use the shortcuts
in these tables in a timeline view.
When an item on a timeline is selected
|
To |
Press |
|
Select the previous item |
LEFT ARROW |
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Select the next item |
RIGHT ARROW |
|
Select several adjacent items |
SHIFT-LEFT ARROW or SHIFT-RIGHT ARROW |
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Select several nonadjacent items |
CTRL-LEFT ARROW-SPACEBAR or CTRL-RIGHT ARROW-SPACEBAR |
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Open the selected items |
ENTER |
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Display the items one screen above the items on screen |
PAGE UP |
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Display the items one screen below the items on screen |
PAGE DOWN |
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Select the first item on the timeline (if items are not grouped) or the
first item in the group |
HOME |
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Select the last item on the timeline (if items are not grouped) or the
last item in the group |
END |
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Display (without selecting) the first item on the timeline (if items
are not grouped) or the first item in the group |
CTRL-HOME |
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Display (without selecting) the last item on the timeline (if items are
not grouped) or the last item in the group |
CTRL-END |
When a group on a timeline is selected
|
To |
Press |
|
Expand the group |
ENTER or RIGHT ARROW |
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Collapse the group |
ENTER or LEFT ARROW |
|
Select the previous group |
UP ARROW |
|
Select the next group |
DOWN ARROW |
|
Select the first group on the timeline |
HOME |
|
Select the last group on the timeline |
END |
|
Select the first item on screen in an expanded group or the first item
off screen to the right |
RIGHT ARROW |
When a unit of time on the time scale for days is selected
|
To |
Press |
|
Move back in increments of time that are the same as those shown on the
time scale |
LEFT ARROW |
|
Move forward in increments of time that are the same as those shown on
the time scale |
RIGHT ARROW |
|
Select the lower time scale (when the upper time scale is selected) |
TAB |
|
Select the upper time scale (when the lower time scale is selected) |
SHIFT-TAB |
|
Select the first item on screen or the first group on screen if items
are grouped (when the lower time scale is selected) |
TAB |
Go Back to the Top of the Page
Keys for Use in an Icon View
The Icons view in Outlook’s Notes folder is an icon view. Use the shortcuts
in these tables in an icon view.
Select icons
To use the following keys, make sure a icon is selected. To select a icon,
click the icon heading.
|
To |
Press |
|
Select the previous icon |
LEFT ARROW |
|
Select the next icon |
RIGHT ARROW |
|
Select the first icon in the list |
HOME |
|
Select the last icon in the list |
END |
|
Select the first icon on the current page |
PAGE UP |
|
Select the first icon on the next page |
PAGE DOWN |
|
Select the closest icon in the next row |
DOWN ARROW |
|
Select the closest icon in the previous row |
UP ARROW |
|
Select/Deselect the active icon |
CTRL-SPACEBAR |
|
Select a specific icon in the list |
the first letter of the title of the icon |
Extend selection to other icons
Use these keys when you have selected one icon and you want to extend the
selection to other icons. To select an icon, click the icon heading.
|
To |
Press |
|
Extend the selection to the previous icon and deselect icons after the
starting point |
SHIFT-LEFT ARROW |
|
Extend the selection to the next icon and deselect icons before the
starting point |
SHIFT-RIGHT ARROW |
|
Extend the selection to the previous icon, regardless of the starting
point |
CTRL-SHIFT-LEFT ARROW |
|
Extend the selection to the next icon, regardless of the starting point |
CTRL-SHIFT-RIGHT ARROW |
|
Extend the selection to the first icon in the list |
SHIFT-HOME |
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Extend the selection to the last icon in the list |
SHIFT-END |
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Extend the selection to the first icon on the previous page |
SHIFT-PAGE UP |
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Extend the selection to the last icon on the last page |
SHIFT-PAGE DOWN |
Go Back to the Top of the Page
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